Introduction:

  Development letters are an essential business communication tool in the modern business environment. They are indispensable for establishing new business relationships or maintaining existing clients. In foreign trade, where time zones and cultural differences can be a challenge, development letters can help customers manage a large number of inquiries and emails from multiple suppliers. Therefore, the ability to write effective foreign trade letters is crucial.

1. Attractive subject line
  The subject line is the first thing a customer sees when they open an email. Make sure you use an attractive and relevant subject line that summarizes the content of the email in a clear and concise manner and attracts the interest of the other party.

2. Personalization and customization

  When writing emails, try to be as personal and customized as possible. Understand the customer's background and needs and tailor emails to their specific situation. Customers are more likely to receive an email that is truly tailored to them, rather than a mass template.

3. Be concise and clear

  Foreign trade emails should be concise and clear, avoiding overly long and complex sentences. Highlight the value and benefits offered and express them in simple, easy-to-understand language.

4. Clear structure

  Break your email into clear and concise paragraphs, with each paragraph focusing on a different topic. Use clear headings and subheadings so that customers can quickly scan the content of the email and find information of interest.

5. Highlight customer interests

  In your email, highlight the benefits and advantages available to your customers. Focus primarily on the features of the product or service that solves the customer's problem or meet his or her needs, and emphasize how it creates value for the customer.

6. Provide a clear call to action

  At the end of the email, clearly state your desired next steps and provide the customer with a quick and easy way to contact you, such as scheduling a meeting, answering specific questions, etc.

7. Language and formatting accuracy

  Make sure that emails are grammatically correct, free of spelling errors, use appropriate business terminology, and use formatting (e.g. bulleted, numbered lists) where necessary to improve readability.

8. Proactive responses and follow-ups

  If your email does not receive a response from the customer, try to respond proactively and track the status of the email. Politely ask if the email was received and offer to help again.

9. Be aware of the time and time zone

  When sending emails to customers, consider their time zones and working hours, and try to choose the right time to send emails to increase the chances of being read and responded to.

10. Diversify communication channels

  In addition to email, try to connect with customers through other communication tools such as phone calls, social media, etc. to increase the chances of communication.

Conclusion:
  Every customer is unique, and it's a good idea to be flexible and test different writing styles and strategies to find the best way to engage your customers and increase response rates. Always maintain a professional and friendly attitude to earn your client's trust and cooperation.